The Executive Director reports to the Board of Directors, and is responsible for Juneau Jazz & Classics’ achievement of its mission and financial objectives. Juneau Jazz & Classics is a 10-day festival in late May. The job requires intense work during the months of March, April, May and flexible commitments June through February.

Responsibilities Include:

Administration –

1. Maintains official records and documents, to ensure compliance with federal, state and local regulations for non-profit corporations.

2. Maintains knowledge of significant developments and trends in the field of non-profit agencies, arts administration, marketing and performing arts presentation.

3. Maintains Board of Directors roster, and tracks terms.

4. Manages all insurance policies – equipment, liability, Directors & Officers, workers compensation.

Communication -

1. Ensures that the board is kept fully informed on the condition of the organization and all important factors influencing it.

2. Coordinates all activities with the Artistic Director.

3. Publicizes all activities of the organization.

4. Establishes good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization.

5. Represents the organization to the general public, local/state/federal agencies and organizations.

Personnel –

1. Manages personnel, including one part-time staff member and independent contractors.

2. Ensures sound human resource practices are in place.

3. Maintains a climate that attracts, keeps and motivates independent contractors, volunteers and part-time staff.

4. Ensures that the organization complies with requirements for taxation and withholding payments.

5. Manages all contracts with festival musicians, including contract review, negotiation and fulfillment.

6. Arranges for air travel, hotels and ground transportation for all festival musicians.

7. Volunteer coordination, as needed with part-time assistant.

Budget and Finance –

1. Responsible for developing and maintaining sound financial practices.

2. Works with the Artistic Director, Board Chair, Board Treasurer, and the entire board in preparing a budget; and ensures that the organization operates within budget guidelines.

3. Ensures that adequate funds are available to permit the organization to carry out its work.

4. Jointly, with the Board Chair, conducts official correspondence of the organization and executes legal documents.

5. Maintains all financial records in QuickBooks.

6. Manages all accounts payable/receivable and checking and savings accounts.

7. Provides the Board of Directors with comprehensive, regular reports on the revenues and the expenditures of the organization.

Fundraising –

1. Initiates all corporate sponsorships – including solicitation, compliance and follow-up.

2. Writes, manages and handles all follow-up for all government grants – local, state and federal agencies.

3. Writes, manages and handles all follow-ups for grants with private foundations such as Paul Allen Family Foundations, Rasmuson, Charlotte Martin, Chamber Music America among others.

4. Ongoing grant research for new funding possibilities.

5. Maintains database of supporters, contractors, publicity contacts, etc.

6. Manages two individual giving campaigns; working closely with the Artistic Director.

7. Tracks all contributions.

8. With the assistance of the Board of Directors, coordinates social/fundraising events.

9. Solicits program ads for the festival program.

Marketing –

1. Prepares all marketing materials and collateral items with a graphic designer.

2. Prepares and distributes press kits, press releases, ticket mailer, posters, table tents, etc.

3. Writes all promotional copy, with input from the Artistic Director.

4. Prepares and schedules all newspaper ads, web advertising; working with a graphic designer.

5. Schedules, writes and coordinates all radio ads and Public Service Announcements. (PSAs).

6. Arranges for listings in music publications.

7. Coordinates with webmaster for web work, with the exception of general page maintenance, which is handled by the Executive Director through menu-guided software.

8. Solicits speaking engagements at local clubs and associations.

9. Compiles and transmits all e-newsletters.

Event Management –

1. Coordinates up to two fall or winter workshops.

2. Coordinates all festival concerts, plus occasional events occurring outside of the festival.

3. Assists the Artistic Director with in-school programs, lectures, and concerts in outlying communities.

4. Prepares tickets and festival program, and all necessary print materials.

5. Ensures venues are set appropriately for each event, including managing all floor diagrams and providing to venue in a timely manner.

6. Arranges for and coordinates all technical staff – sound, lights, piano tuning, graphic design, community day on campus coordinator, house manager, concessions managers.

7. Manages all in-office ticket order fulfillment – including walk-ins, mail orders, phone orders and web orders, and complimentary tickets.

8. Manages all ticket sales through Hearthside Books.

9. Coordinates concessions.

10. Manages storage of all gear – to include sound gear, lighting gear, fabrics, tables, office supplies, etc.

11. Maintains all attendance reports.

12. Offers feedback to Artistic Director in regard to artists, venues and all festival planning.

13. Oversees all planning, implementation and evaluation of the organizations programs and services, including its annual 10-day festival and other events held throughout the year.

Risk Management –

1. Identifies and evaluates the risks to the organization’s people, (patrons, staff, volunteers) property, finances, goodwill, and image and implement measures to control risks.

2. Ensures that the Board of Directors understands the terms, conditions and limitations of the insurance coverage.

Desired Qualifications

Bachelor’s Degree in Business Administration, Arts Administration, or related field and/or administrative/management experience, which includes responsibilities in:

Budget development

Fiscal control

Marketing

Public Relations

Grant and Contracts Administration

Grant Writing

Fund Raising

Event Planning

Contract Negotiation

Bookkeeping